Processing of (personal) data by the entity in charge of the online application process
We provide you with this data protection statement, which relates exclusively to the data collected in the context of the online application procedure, in order to inform you about how we handle your personal data collected in the context of the application procedure. Our general data protection declaration, which applies to all other visits and activities on our websites, can be found here.
2. Who is responsible for the processing of my data?
The person responsible within the meaning of the EU-General Data Protection Regulation (hereinafter referred to as “GDPR”) and other national data protection laws of the EU member states as well as other data protection regulations is
10965 Berlin, Germany
Phone: (030) 20239750
3. Contact Data of the Data Protection Officer
You can reach our data protection officer at the following contact details:
10965 Berlin, Germany
Phone: (030) 20239750
4. Personal Data within the Application Process
Personal data are details of personal or factual circumstances of an identified or identifiable natural person (Art. 4 No. 1 GDPR). This includes information such as your name, address, telephone number and date of birth, but also data about your specific career, etc., which can be assigned to a specific person with reasonable effort. Information that is not (un-)indirectly associated with your real identity, however, is not personal data.
5. Basic Principles and Purposes for the Processing of Personal Data in Applications and in the Application Procedure
If you apply to us electronically, i.e. by e-mail or via our web form, we collect and process your personal data for the purpose of handling the application procedure and carrying out pre-contractual measures.
By submitting an application on our recruiting page, you express your interest in joining our company. In this context, you provide us with personal data which we use and store exclusively for the purpose of your job search/application.
In particular, the following data is collected:
- Name (first and last name)
- E-mail address
- Telephone number
- LinkedIn profile (optional)
- Channel, how you became aware of us
- Expected Salary
- E-Mail of Referrer (in case of job referral – optional)
- Application documents, e.g. CV, reference letters, certificates, motivational letter
You also have the opportunity to upload meaningful documents such as a cover letter, your CV and certificates. This may contain further personal data such as date of birth, address, etc.
Only authorized employees from the personnel department or employees involved in the application process have access to your data.
Personal data is stored exclusively for the purpose of filling the vacant position for which you have applied.
The legal basis for processing is the implementation of pre-contractual measures pursuant to Art. 6 para. 1 lit. b GDPR and your consent pursuant to Art. 6 para. 1 lit. a GDPR.
Your data will be stored over a period of[number] days after the end of the application process. As a rule, this is done to fulfil legal obligations or to defend against any claims arising from legal regulations. We are then obliged to delete or make your data anonymous. In this case, the data is only available to us as so-called metadata without direct personal reference for statistical evaluations (for example, proportion of applications from women or men, number of applications per period, etc.).
The legal basis in this respect is compliance with statutory provisions, Art. 6 para. 1 lit. c GDPR.
In addition, we reserve the right to collect your data for inclusion in our "Talent Pool" for[number]. days after completion of the application process in order to identify any other interesting jobs for you. This also applies, for example, to applications for training or internship positions. By accepting the data protection declaration, you consent to any further storage of your data and inclusion in our "Talent Pool".
The legal basis in this respect is your consent pursuant to Art. 6 para. 1 lit. a GDPR and a legitimate interest within the meaning of Art. 6 para. 1 sentence 1 f GDPR, namely the pursuit of our business interests, which also includes contacting suitable applicants.
If you receive and accept an offer of employment with us as part of the application process, we will store the personal data collected as part of the application process at least for the duration of the employment relationship.
The legal basis for this is the execution of your employment contract with us, art. 6 para. 1 letter b GDPR.6. Passing on the Data to Third Parties
The data transmitted in the context of your application will be transmitted via TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers personnel administration and application management software (https://www.personio.de/impressum/). Personio is our contract processor according to Art. 28 DS-GMO. The basis for the processing is a contract for order processing between us as responsible body and Personio.7. Rights of the Persons Concerned
If we process personal data as the data controller, you as the data subject have certain rights under Chapter III of the EU Basic Regulation on Data Protection (DS-GMO), depending on the legal basis and purpose of the processing, in particular the right to information (Art.15 DS-GVO), the right to correction (Art.16 DS-GVO), the right to cancellation (Art. 17 DS-GVO), the right to limitation of processing (Art. 18 DS-GVO), the right to data transferability (Art. 20 DS-GVO), the right to object (Art. 21 DS-GVO). If the processing of personal data is based on your consent, you have the right to revoke this data protection consent in accordance with Art. 7 III DS-GMO.
Please contact our data protection officer to assert your rights as regards the data processed in this online application procedure (see section 2.).8. Concluding Provisions